Anyone who has ever organised any type of event, meeting or get-together will know that choosing the right venue can often make or break the success of whatever it is you’re hosting. Venue selection is often the most challenging part of the process because even the smallest oversight can cause major setbacks for attendees.
There are a number of important things to consider when deciding on a venue for your ‘event’. The first and most obvious thing to bear in mind is the location and where your attendees will be coming from. If you have a number of different groups staggered all over the country, it might be worth considering hosting a number of smaller events across different locations. People are far more likely to make the effort to attend something if it’s easy for them to get to.
The type of event you are hosting is also going to be a big consideration when deciding on your venue. If you’re holding an evening networking event then a room in a pub could be ideal but if you’re holding a children’s party or family club, then a family friendly venue is more appropriate. Think about what is appropriate to your audience and activities.
Don’t forget to think about how many people you are expecting, if you need any special equipment, whether or not there is parking or a train station nearby and if you need any other facilities such as a bar, kitchen, dressing room or stage. There are plenty of venues in your area that can be searched for on the Eventility website. You can even put advanced filters on your search to ensure that only venues that fit your exact criteria will come up.
A lot of people forget that their group or community members can be a great resource for venue ideas. Simply send out a quick message asking for recommendations and you will be surprised how many people are happy to help. Other organisers are also another great source of information because they will have experience when it comes to finding and working with the venues in your area. You can use search on the Eventility site to find other clubs, groups and communities in your area and contact them to see if they have any suggestions for you.
Finally, a great tip when looking for a venue is to consider other businesses that could benefit from hosting your event at their location. For example, if you’re holding a wine tasting club, a small local restaurant or café may be more than happy to accommodate you because chances are that people will buy food and other drinks at some point during the evening. If the venue stands to gain from you being there, it’s more likely that they will offer you, or you can negotiate, a special rate.
If you have any questions about hosting events, clubs, groups or communities check out the Eventility Support Site.