Eventility Becomes Joinin.com

cropped-coverpic.pngWe’ve changed! We’re now joinin.com and have some great new features, plus all the existing, fantastic free organizational tools you’ve come to expect.

What is joinin?

Joinin.com is a social network that helps people make the most of their free time with the things they love doing.

Our goal is to bring people together in the real world – To help everyone spend more time doing the things they’re interested in, with like-minded others!

You can use joinin to:

  • Joinin with, or become the founder member of a joinin community of something you love
  • Chat with people with shared interests
  • Meet people nearby with shared interests (mobile app only)
  • Discover things to do
  • Add events, clubs/groups or places so other people find them

joinin for organizers

If you organize people you’re in luck – so does, Robin, our founder, and for the last 5 years he’s thought about nothing apart from how to help you organize others.

  • Organize events, groups, clubs and customers
  • Chat and share privately in your own feed on the web or mobile
  • Send emails and texts and see who opens them
  • Sell tickets and collect payments
  • If it’s public – we really help you promote it! From connections to social networks, plugins and links to data partners – and we’re just getting started!
  • You can even get a free website and choose from a range of templates
  • Oh, and it’s free* to use! (see How We Make Money below)

Our mission

Last year the founder of the web, Sir Tim Berners-Lee said “People still mainly talk to their neighbours, or those with the same religion or culture. Can we develop systems on the web which will actually help solve that problem? I think the web can do more.”

We agree, and we launched Joinin.com to bring people together in the real world. We do this by helping everyone with a shared interest – Join, Chat, Meet, Do. And by giving organizers free tools to help them organize the things that we all love doing!

Simple really.

BTW – do you know that people who organize are mainly volunteers doing it for the love of it? We want to help them find you and you find them!

Our ethics

All of us at joinin believe that everyone’s personal information is important and private and should be treated that way. That’s why we’ve spent years working out the best way to respect your information and deliver a service that you can use freely and securely.

  1. You can’t be found on joinin – we don’t have a ‘people’ search and we don’t let search engines index you
  2. You can create a private club/group or event that’s invite only and no-one else can find it
  3. We never sell your data to third parties

joinin.com

How To Host An Environmentally Friendly Event

These days, everyone is concerned about the impact we are having on the environment and wants to do their bit to help. Below are some helpful tips from Ecco Magazine on how to host an environmentally friendly event that will benefit both you and the world.

Planning to host a party this summer? Make it an eco-friendly, low impact celebration. We have put together a few tips to help you host this year’s most stylish shindig in your area with as little impact on the environment as possible. This party is sure to go down in history as your best eco-party ever. Enjoy!

The Venue

One of the most important aspects of your low impact soiree is LOCATION.

  • Not hosting the party at your home? Then have the event at a central location accessible to most guests. This will help decrease your impact as well as your guests’ impact on the environment by reducing carbon emissions.
  • The great outdoors. Select a location outdoors so your guests can breathe fresh air and party outdoors like its 1999. Utilise the Earth’s natural resources (air, wind and natural beauty). This will also reduce energy usage associated with having an air conditioning unit.

The Décor

  • No need to spend money on fancy decorations that you will more than likely throw out. Instead use household vases to display blossoming flowers or decorated cardboard boxes to display art. Be creative.
  • Avoid using incandescent lamps these use a lot of energy. Instead opt for energy efficient alternatives: Compact Fluorescent Light (CFL) or Light Emitting Diode (LED). They are more environmental friendly alternatives and reduce your energy usage by up to 75%.

The Food

  • Cook local. Your menu should consist of locally grown and seasonal food. Purchase all the provisions you will need from local producers, most snacks, fruit and meats can be found locally. You will reduce your Carbon Footprint when you buy food produced locally.
  • Incorporate your backyard garden provisions. Home grown treats are a delight at any event. This shows the versatility and thoughtfulness of the hosts.
  • Always wanted to try organic foods? Well this is a great time to go organic. Incorporate organic foods like: peppers, celery and more into the event’s menu. Tell your guests their tasty treats are local and organic, you will definitely get a round of applause for your pesticide-free, locally grown cuisine.

The Invite

  • Printed invites are so blasé. Instead use greener, online alternatives like organisation website Eventility; since printed invites carry a larger carbon footprint. Today Social Media allows us to get closer to everyone both near and far, so set up an Eventility event and invite everyone you know.
  • Have to print. Find printers that offer paper with recycled content, recycled paper, or paper from certified forests such as the Forest Stewardship Council (FSC). This non-profit organization promotes the responsible management of forests, thus allowing consumers the ability to choose products from forests that are socially and environmentally responsible.
  • Still want to print? Make your invite a keepsake. Design an invite with double duty: Bookmark, recipe card, green tips to go.

The Clothes 

  • Try to encourage party goers to wear clothing made from organic material, hemp or bamboo. This will certainly bring a “green vibe” to the entire look of your party. Talk about great eco-fashion conversation, wow!

Recycle, recycle, recycle 

  • Help educate your guests on the importance of recycling. Ensure all your guests recycle their “empties” by placing a recycling bin in close proximity to the trash bin. You can store all the empty bottles collected throughout the night and give them to your local beverage producers or recycling facility.

Bonus tips

  • Carpooling: Persuade your friends to carpool and share a ride. This will reduce the amount of carbon emission accumulated during the ride to your party. It also provides for responsible driving.
  • Utilise your old china and silverware you never get to use, this will definitely give the event that extra stylish touch.

Follow these great tips and your event is sure to be a success. Your family and friends will be looking forward to your next eco-bashment.

‘Explainer’ Video, Photo Upload and Organizer Data View – Service Improvements to Eventility

We’ve added some exciting new improvements to the site as well as a fab new homepage video.

The video explains more about us, what we do and how using our website can help you.  If you don’t have time or can’t view it on your device, here’s a roundup of the main points.

What is Eventility?

If you run a club, group, chapter or event, things can get complicated and confusing. With so much to organize it can be difficult enough just knowing where to start. It’s not just the organizing that’s the difficult part however – promotion is just as important because without it, how are people going to know about your group or events?

Eventility is built to help organizers, organize and people, take part.

Why Use Eventility?

We give you everything you could possibly need to help you organize your club, group, chapter or event and best of all, it’s free. You get lots of fantastic features including:

  • Email tracking and SMS
  • Sell tickets or invite attendees to RSVP to your events
  • A mobile apps which allows you to manage everything on the move including scanning tickets
  • A live feed to share photos, documents and comments and lots more
  • Subscription/membership/dues collections
  • Everything you need for promotion including professional web pages, social networking and plug-ins that integrate with your existing website
  • And if you want to, the option for us to share your public information with our partners to make it even easier for people to find your club and events

Get Started – It’s Free

If you aren’t already signed up to Eventility and using it, then get started today – it’s free! Simply register or log-in and you will be guided through the quick and easy process so you can get organizing and promoting your club, group, chapter or event immediately. If you ever get stuck at any stage or have further questions, our support site has everything you need to know including details of how to contact us.

So What Else is New?

Upload Photos to Your Live Feed

image-d0a4c96d1427f32686e8425ba5e4c828It’s slick, it’s fast, it’s really, really, easy!  Posting photos to your club or group’s live feed is simple. Just browse and select, or drag and drop. You can also add a description of your photos so you know who was there and where you were.

Upload and share your photos here

Your Data at a Glance With Our Organizer Panel

image-82bbb42d6875f0ad60e3193dbe97edf6Available on your own homepage and for every club, group or event you’re organizing. Get key stats on emails, membership, attendance and sales – all at a glance!

For clubs or groups, you can straightway see your total number of members, the percentage of members who have joined, the number of requests to join, and the percentage of those who have paid their membership fees/subscriptions/dues.

You can also see the results of the last communication you had with your groups via Eventility. It shows how many emails were sent, the percentage opened, clicked, bounced and the percentage of unsubscribes – so you know exactly what’s going on.

Login and view your very own Organizer Panel

What is Eventility? Our brand new video explains it all

Eventility New Home PageHere at Eventility we have just launched a brand new video which explains more about us, what we do and how using our website can help you. Those of you who would like to see the video can do so by clicking here or alternatively, if you don’t have time or can’t view it on your device, here is a roundup of the main points.

What is Eventility?

If you run a club, group, chapter or event, things can get complicated and confusing. With so much to organise it can be difficult enough just knowing where to start. It’s not just the organising that’s the difficult part however – promotion is just as important because without it, how are people going to know about you?

Eventility is an online platform that makes life easy for organisers and promoters because everything can be done quickly and easily via our website and even while on the go through our mobile app.

Why use Eventility?

We give you everything you could possibly need to help you organise your club, group, chapter or event and best of all, it’s free.

When you sign up to Eventility, all of our members get a communications hub to help manage members and it includes a number of fantastic features including:

  • Email Tracking
  • SMS
  • An events app which enables you to sell tickets or invite attendees to RSVP
  • A mobile app which allows you to manage everything on the move including scanning tickets
  • A live feed to share photos, documents and comments
  • Subscription collections
  • Everything you need for promotion including professional web pages, social networking and plug-ins that integrate with your existing website
  • The option for us to share your public information with our partners to make it even easier for people to find your club and events

Get started for free

If you aren’t already signed up to Eventility then you can get started today for free. Simply register on the website and you will be guided through the quick and easy process so you can start organising and promoting your club, group, chapter or event immediately. If you ever get stuck at any stage or have further questions, our support section contains everything you need to know including details of how to contact us directly.

Changes to Eventility.com and Why They Benefit You – Part 2

To coincide with the service update that we carried out a few weeks ago, we recently posted the first part of our guide to the changes that have been made and how they can benefit you. Part one detailed member management, subscriptions and enhanced repeating events. In this second instalment, we cover free texting and introduce the newest member of our team.

Free Texting

Improvements – To celebrate our latest release, we are giving away Bronze Pack bundles of 100 SMS credits to Eventility users. Simply login to your account and head over to My Account/Extras to start benefiting from this fantastic offer.

Benefits – With the average person checking their mobile phone up to 150 times a day, texting has become a fantastic way to reach audiences. Whether you’re organising an event or running a club, group or society, keeping in touch with members via SMS really couldn’t be easier with Eventility.

If you are not familiar with using this service, there is plenty of information on the website that will guide you through the process. Here you can learn how our SMS service works and find out more about the bundles we offer.

New Account Manager

Improvements – As the number of people using the website expands, so does Eventility.com. We pride ourselves on providing the best possible experience and customer service to our users and as a result we are delighted to welcome our newest recruit, Adam Harris who is joining our rapidly expanding team as an Account Manager.

Benefits – With more people on board here at the Eventility headquarters, it enables us to offer a better quality service to our customers. With so many clever and creative individuals working with us, it also means that the products and services we offer you will continue to go from strength to strength. Adam has been brought in to show our clients exactly what our software can do for them and off course to make sure that they’re extremely happy with our product offerings.

We sincerely hope that you enjoy the changes that have been made to Eventility.com. We would love to know what you think so feel free to contact us via the website or if you prefer, why not get in touch via Facebook, Twitter or LinkedIn?

Changes to Eventility.com and why they benefit you

EventilityAs most of you will already know, at Eventility we’re committed to making your experience on our website the best we possibly can and are regularly making changes and improvements.  At the beginning of the month we sent out a service update, but for those of you who missed it or want to know more, here is the first installment of a two-part guide to the changes and how they can benefit you, your group, club, chapter or event.

Member Management

Improvements – when you add contacts to your club/group/community, you can now include their gender, date of birth, postcode and any other labels or notes that you wish to add.

Benefits – using this function enables you to categorise and separate your lists for more targeted communication. For example, if you are running a specific event in Cambridge and only want to invite those on your list who are local, you can now do so quickly and easily by sorting your contacts by postcode.

Adding notes is particularly helpful when it comes to remembering who you have spoken to at previous events, keeping track of who has requested to receive information about future events and any other details that you think may be helpful when it comes to running your club, group or community.

Subscriptions

Improvements – we have updated our member subscriptions service to include:

  • A simple four step set up (PayPal integrated)
  • The choice between ‘organiser view’ and ‘live view’
  • The ability to notify members individually or by lists
  • Functionality that allows you to search for members when adding offline payments
  • Tools to build revenue reports for the dates you have chosen

Benefits – using the new improved subscriptions feature means that it’s now much easier and faster to set up to collect your subscription fees. You can categorise and list members by different subscription type and it’s easy to add offline payments as well. Plus you get tools to pull your revenue reports.

Enhanced Repeating Events

Improvements – we have completely re-worked how our members can set up and manage events that are repeated/happen more than once. The new, state-of-the art system enables you to use a simple and powerful repetition scheduler that includes end dates, uses a calendar view to navigate and edit exceptions and even change ‘place’ for individual occurrences.

Benefits – with a new, fully flexible system, users can now set up and manage repeated events much more quickly, easily and efficiently. For example, if you run a sports group at the same time and place on a set day every week, rather than setting this up manually, you can use the repetition scheduler to do it for you. If there is the odd exception such as bank holidays and Christmas, the calendar view enables you to mark these exemptions so that events will not show up for these dates. You can even set an end date if you only want to set up meetings for a certain period of time.

Believe it or not, there have been even more improvements to Eventility.com in our latest service update, so stay tuned for part two next week. In the meantime, why not go and check out some of the features we have already mentioned!

Eventility Supercharges BJJAGB – Case Study

bjjagb-large_755About the BJJAGB

The British Ju-Jitsu Association GB National Governing Body (BJJAGB) has been offering instruction and training in Ju-Jitsu since 1960. Located in Accrington, Lancashire, the British Ju-Jitsu Association National Governing Body has produced champions in life as well as in the martial arts.

The British Ju-Jitsu Association was originally founded in 1956 by Soke James Blundell and was later re-constituted in 1988. It included other affiliated Ju-Jitsu associations from around Great Britain. Together, these clubs and associations approached the British Sports Council (now the UK Sports Council) to establish a single Governing Body for the Martial Art of Ju-Jitsu in this country and as a result, since 1993, the BJJA has become the British Ju-Jitsu Association Governing Body.

The BJJAGB oversees all aspects of Ju-Jitsu in Great Britain:

  • Establishing codes of conduct
  • Standard practises
  • Competition formats and rules
  • Arranging group insurance policies for clubs
  • Certification of teachers and competition referees
  • Registration of new clubs

The BJJAGB Experience Before Using Eventility

The main points of frustration that the BJJAGB faced were:

  1. Out of date club listings on the website
  2. Limited data on what was happening at club level
  3. No online tools for affiliated clubs
  4. Having to use multiple tools
  5. Difficulty pulling together accurate national diary information to put on their website.
  6. No easy way to sell tickets to national events
  7. No single view for participation data across affiliated clubs

How Has Eventility Specifically Addressed Those Problems?

  • Eventility Engage solves the problems of data and membership management for associations with multiple connected clubs, groups, events and facilities.
  • Eventility gives a platform for their connected clubs and groups to organise and promote their activities.
  • Eventility provides a website, mobile apps, text and email services, range of plug-ins and website templates to organise and promote their activities and an API for the associations to manage their data.

The BJJAGB Experience Using Eventility

Eventility presented the Engage Solution to the BJJAGB National Congress in October 2012 and it was enthusiastically received with clubs signing up to use it there and then.

At the time, Eventility founder, Robin Brattel said, “We’re delighted that The British Ju-Jitsu Association National Governing Body have chosen to work in partnership with Eventility.  With our Engage products powering their website they will be able to increase the exposure of all the fantastic Ju-Jitsu clubs and events being run around the country, helping to encourage more people to participate.”

The BJJAGB are using the following Eventility products:

  • Communications Hub inc. email tracking and SMS
  • Events Hub
  • Selling tickets
  • Collecting subscriptions/dues

What Are The Top Features the BJJAGB Love About Eventility?

  1. The BJJAGB website now has the Eventility Engage plug-in which means that they have accurate contact information available
  2. Ensures that the BJJAGB website is updated in real-time with club details, training and event listings
  3. The information is also available on the Eventility website for prospective members to find
  4. Provides BJJAGB Ju-Jitsu club organisers with free tools to simplify the organisation and promotion of their clubs
  5. Helps BJJAGB understand and report on participation in Ju-Jitsu and how it is increasing across their membership

BJJAGB Map

BJJAGB Results With Eventility

  • Originally 97 clubs were listed on the BJJAGB website, that has now grown to 217 via Eventility Engage from partner aggregation and additional clubs
  • 43% of originally listed clubs are now claimed with full details updated
  • 724 club level events not previously listed are now listed
  • National Event ticket sales are now run via Eventility
  • Tracked email communications showing engagement with open and click rates
  • More awareness for BJJAGB

The BJJAGB Recommends Eventility

“The partnership with Eventility is fantastic for the BJJA.  Not only does it provide our clubs with an amazing free tool to help manage their clubs, events and members, but the Engage solution powering our website means we’ll always have the latest data for our members clubs and statistics to show participation across our sport.”

Martin Dixon, Chairman, British Ju-Jitsu Association Governing Body.

To see Eventility Engage in action visit http://www.bjjagb.com

For more information on Eventility Engage

www.eventility.com/engage

Email: robin@eventility.co.uk

How to Contact The BJJAGB

Martin Dixon

5 Avenue Parade, Accrington, Lancashire.

Phone: + 44 (0) 7850 317553

Email: chairman@bjjagb.com

How to Promote Your Club Through Eventility

Once you have set up your club or group, there are a number of ways you can promote yourself to raise awareness, keep in touch with existing members and even attract new ones. If you are signed up to Eventility there are a number of ways you can do this including:

Manage MembersOur membership management tools are simple to use and highly effective. You can create lists with all your members’ details, send out emails, text messages, track activity and monitor the status of members. This enables you to keep everyone updated with the latest messages and even track who has and hasn’t responded.

Stay in TouchWhenever you post a message via the Eventility ‘Live Feed’, you can send it out via email, Facebook and Twitter. All your message activity then gets rolled up into a daily digest email that gets sent out to your members. This way you can ensure that nobody ever misses important updates or announcements.

Photo GalleriesUploading photos is easy to do and is a great way to share memories and keep team spirit alive.

Social NetworksYou can easily connect your Eventility account to Facebook and Twitter. Not only does this enable you to keep in touch with existing members, it also allows you to reach out to potential new members who can see your online activity.

Your WebsiteAdding an Eventility Events Plugin enables members and any visitors to your website to see a ‘Live Feed’ of your club’s up-to-date events. We’ve also made it simple to add an events calendar and other buttons on your website to allow visitors to join, RSVP or even buy tickets if applicable.   

Of course, there are also other ways to promote your club as well as using Eventility. Some simple yet effective methods include:

Flyers/bookmarksIt might sound old-fashioned but flyers or bookmarks can be a great way to raise awareness. Think about where the people you are trying to attract might go. For example, a leisure centre is likely to be filled with people interested in a sports club, a book shop is a good place to look for people interested in a book club and your local coffee shop is bound to be full of people who would happily join a coffee morning group. Make sure you ask permission from wherever you leave your flyers though because if you don’t, they might just end up in the bin.

Word of MouthNever under-estimate the power of word of mouth. If you are looking to recruit new members ask those in your club if they know of anyone who might be interested. People are far more likely to agree to something if it has been recommended by someone they know and trust.

Networking EventsWhy not hold regular events for your club members? Not only does this keep team spirit alive, it also allows you to attract new members. The promotion you do for your event will naturally attract interest from outsiders and asking existing members to invite friends and colleagues is the perfect way to find new people.

For more information about promoting clubs, feel free to view the Eventility Tour or visit our support section if you have any other questions.

Updates to Eventility.com – member management, subscriptions and free texts

Here at Eventility, we love our users and are committed to making your experience on the site even more awesome. That’s why we’ve updated Eventility so you have the latest version – including performance improvements and bug fixes. Here’s what’s new:
 Member Management

When you add contacts to your club/group/community you can now include:

  • Gender and Date of Birth
  • Postcode
  • Label and Notes
Plus we’ve added a ‘List builder’ so you can easily select which members to add to your lists.
Subscriptions 

We’ve updated our member subscriptions service to include:

  • A simple 4-step set up (PayPal integrated)
  • Choice between ‘organiser view’ and ‘live view’
  • Notify members individually or choose from lists
  • Search for members when adding offline payments
  • Build revenue reports for dates you choose
Enhanced Repeating Events

It’s state of the art, we’ve completely reworked how you set up and manage repeating events:

  • Simple and powerful repetition scheduler includes end dates
  • Calendar view to navigate and edit exceptions
  • Fully flexible, includes ability to change ‘Place’ for individual occurrences

New Account Manager

We’re delighted to announce that Adam Harris has joined our rapidly expanding team as an Account Manager.

When Adam isn’t making sure all Eventility clients are extremely happy and showing them how cool our software is for them, he loves a bit of scuba diving and is actually a qualified deep and wreck specialty MSDT Instructor. He’s also been known to do a spot of hiking, martial arts, grabbing a round of golf, keeping fit or even cooking up a storm in the kitchen.

Free Texts
 
Texts are a brilliant way to drive footfall and to celebrate this release we’re giving away Bronze pack bundles of 100 SMS credits*
So login and head over to MyAccount/Extras to get up and running with SMS.
We hope you enjoy the new changes, so why not have a look around on Eventility and try out the new features. We’d really love to hear what you think of the new changes or if you have any site requests, so feel free to contact us.

Simple Steps to Start a Successful Club

Many people have great ideas when it comes to setting up clubs but put off doing it because they fear that it will be too time consuming or even worse, that nobody will be interested in it. Whether you want to start a book club, sports club, parent’s group or lunch club, there are a few simple steps you can take to ensure that the process is quick, easy and best of all, successful.

Decide What Kind of Club You Want

Your club should have a set topic because if people know what it’s all about, you will naturally start to attract a gathering amongst those who have an interest in the subject. For example, if you have heard people in your neighbourhood saying they want to get fit but keep putting it off, a running club or aerobics club might be of interest to them because they will be able to incorporate exercise with a social activity. Also naming your club with a name that easily describes what it is will make it easier for people to find it with search engine optimisation.

When and Where Will Your Club Meet?

Having a set time, day and place that you meet eliminates confusion and ensures that people can schedule it in their diaries. If meetings times change all the time, you run the risk of a low turn out and people are likely to stop making an effort. However, if everyone knows that you meet at 6:00 pm on a Wednesday evening, they can make plans to ensure they are there.

Start Recruiting Members

Presumably, you want to start up a club because you know a few people who have an interest in doing so. Start by recruiting those who have already expressed a desire to join and ask them if they have any friends or colleagues who may want to join as well. Try to keep your club manageable though, too many members can become difficult to organise and lead to frustration.

Assign Responsibility to Members

If your club really gets going it can be difficult for just one member to manage everything. Assigning each member a task makes them feel wanted and also takes the pressure off the group leader. Typically, clubs are made up of a group leader who is responsible for the overall running of the club, a deputy leader who can step in when the leader can’t make it, a treasurer who handles the finances if applicable, a secretary, a head of events and an advertising team if you wish to promote your club.

Have Meetings

Holding meeting gives everyone the chance to have their say and put forward any ideas they may have. Making it a social event such as going out for dinner is a great way for club members to bond which is likely to increase loyalty as well.

Manage Your Club

Managing your club and staying in touch with members doesn’t have to be difficult. In fact, with Eventility, you can do everything you need to do in one place. Once you have set up your club on the website, you can post updates that automatically go out to all your members, share photos, send auto-reminders and even promote yourself on social networking sites all for free. You can also make other members managers on your Eventility club so you can share the organisation. For more information about setting up a club with Eventility, please feel free to visit the website tour.