How To Host An Environmentally Friendly Event

These days, everyone is concerned about the impact we are having on the environment and wants to do their bit to help. Below are some helpful tips from Ecco Magazine on how to host an environmentally friendly event that will benefit both you and the world.

Planning to host a party this summer? Make it an eco-friendly, low impact celebration. We have put together a few tips to help you host this year’s most stylish shindig in your area with as little impact on the environment as possible. This party is sure to go down in history as your best eco-party ever. Enjoy!

The Venue

One of the most important aspects of your low impact soiree is LOCATION.

  • Not hosting the party at your home? Then have the event at a central location accessible to most guests. This will help decrease your impact as well as your guests’ impact on the environment by reducing carbon emissions.
  • The great outdoors. Select a location outdoors so your guests can breathe fresh air and party outdoors like its 1999. Utilise the Earth’s natural resources (air, wind and natural beauty). This will also reduce energy usage associated with having an air conditioning unit.

The Décor

  • No need to spend money on fancy decorations that you will more than likely throw out. Instead use household vases to display blossoming flowers or decorated cardboard boxes to display art. Be creative.
  • Avoid using incandescent lamps these use a lot of energy. Instead opt for energy efficient alternatives: Compact Fluorescent Light (CFL) or Light Emitting Diode (LED). They are more environmental friendly alternatives and reduce your energy usage by up to 75%.

The Food

  • Cook local. Your menu should consist of locally grown and seasonal food. Purchase all the provisions you will need from local producers, most snacks, fruit and meats can be found locally. You will reduce your Carbon Footprint when you buy food produced locally.
  • Incorporate your backyard garden provisions. Home grown treats are a delight at any event. This shows the versatility and thoughtfulness of the hosts.
  • Always wanted to try organic foods? Well this is a great time to go organic. Incorporate organic foods like: peppers, celery and more into the event’s menu. Tell your guests their tasty treats are local and organic, you will definitely get a round of applause for your pesticide-free, locally grown cuisine.

The Invite

  • Printed invites are so blasé. Instead use greener, online alternatives like organisation website Eventility; since printed invites carry a larger carbon footprint. Today Social Media allows us to get closer to everyone both near and far, so set up an Eventility event and invite everyone you know.
  • Have to print. Find printers that offer paper with recycled content, recycled paper, or paper from certified forests such as the Forest Stewardship Council (FSC). This non-profit organization promotes the responsible management of forests, thus allowing consumers the ability to choose products from forests that are socially and environmentally responsible.
  • Still want to print? Make your invite a keepsake. Design an invite with double duty: Bookmark, recipe card, green tips to go.

The Clothes 

  • Try to encourage party goers to wear clothing made from organic material, hemp or bamboo. This will certainly bring a “green vibe” to the entire look of your party. Talk about great eco-fashion conversation, wow!

Recycle, recycle, recycle 

  • Help educate your guests on the importance of recycling. Ensure all your guests recycle their “empties” by placing a recycling bin in close proximity to the trash bin. You can store all the empty bottles collected throughout the night and give them to your local beverage producers or recycling facility.

Bonus tips

  • Carpooling: Persuade your friends to carpool and share a ride. This will reduce the amount of carbon emission accumulated during the ride to your party. It also provides for responsible driving.
  • Utilise your old china and silverware you never get to use, this will definitely give the event that extra stylish touch.

Follow these great tips and your event is sure to be a success. Your family and friends will be looking forward to your next eco-bashment.

Top Tips for Planning the Perfect Event

With so many different things to take into account, planning an event can be difficult. The key to success is careful preparation so below are a few top tips to help you organise the perfect event from start to finish.

Decide on the key objective of your event

What do you want to achieve and how do you want to achieve it? Decide on the key message for your event and ensure that the topics flow and fit well with each other. If you are planning to use guest speakers think about the benefits that they are going to offer your guests. For example, if you are organising a band night, a speaker from the music industry would fit in well with the theme whereas a sporting figure may seem a bit out of place.

Decide on a budget and stick to it

If you don’t implement a set budget, costs can quickly spiral out of control. Don’t forget to consider marketing, staff wages, collateral, venue hire, speaker fees, equipment, travel and food and drink.

The cost of running an event can seem daunting at first but if planned smartly, there are a number of ways you can reduce your outgoings. For example, a local pub may be more than happy to host your event for free during their quiet times because they know they will make money from the food and drink that people will be ordering. Additionally, a guest speaker who has something to promote may be happy to attend at a reduced rate or for free because they will be grateful for the publicity.

It’s important to keep your budget up to date and review it regularly. Allow provisions for emergencies (normally 10%-20%) because you never know when hidden costs may pop up.

Who is managing your event?

Is it just you organising the event or do you have the support of a whole team? If working in a team, make sure there are regular meetings so that the whole group is aware of any updates. Provide clear action points with names assigned to each and realistic timelines so everyone knows exactly what is expected of them. This will help to manage things in small chunks and the whole process is likely to run a lot smoother.

Decide on a venue

When deciding on a venue there are a number of things to consider. Location, availability, cost, accessibility, seating, facilities and parking. Before deciding where to host your event, it’s a good idea to know what type of people might be attending. There is no point hosting an event in a small suburban town if most of your guests will be coming from London – because it is unlikely that they will make the effort to attend if it’s too far out of their way! Make sure that you don’t formally announce your venue until contracts have been signed because people may have already made travel plans and changing locations can come across as disorganised.

Promote

Nobody is going to know about your event unless you tell them. There are so many different way to promote events nowadays from emailing, social media, adding a banner to your website, sending out text messages and even setting up online message boards to keep in regular contact with potential attendees.

Catering

You’re going to keep your guests happy and entertained for far longer if there are refreshments available. Even if it’s not a proper sit down meal, buffet style snacks can go a long way. Most venues will offer in-house catering but be sure to check the dietary requirements of your guests because you are likely to have a few meat, dairy or gluten free requests.

Rehearse

Try to have a run through of how you expect your event to pan out. From what time guests will arrive and how long speakers will be talking for to when food will be served and vitally, how long will be left for networking. Whilst it’s impossible to plan everything to the exact second, having a run through will allow you to ensure that you don’t go overboard or run out of things to keep your guests entertained.

Get feedback

The best way to assess whether or not your event was a success is to get feedback from your audience. What did they enjoy the most? Was there anything they thought was unnecessary? Did they like the venue? Was the location OK for them? Obtaining this information is crucial to the success of future events and also provides you with a great opportunity to catch up with your attendees and remind them of your product or service.