‘Explainer’ Video, Photo Upload and Organizer Data View – Service Improvements to Eventility

We’ve added some exciting new improvements to the site as well as a fab new homepage video.

The video explains more about us, what we do and how using our website can help you.  If you don’t have time or can’t view it on your device, here’s a roundup of the main points.

What is Eventility?

If you run a club, group, chapter or event, things can get complicated and confusing. With so much to organize it can be difficult enough just knowing where to start. It’s not just the organizing that’s the difficult part however – promotion is just as important because without it, how are people going to know about your group or events?

Eventility is built to help organizers, organize and people, take part.

Why Use Eventility?

We give you everything you could possibly need to help you organize your club, group, chapter or event and best of all, it’s free. You get lots of fantastic features including:

  • Email tracking and SMS
  • Sell tickets or invite attendees to RSVP to your events
  • A mobile apps which allows you to manage everything on the move including scanning tickets
  • A live feed to share photos, documents and comments and lots more
  • Subscription/membership/dues collections
  • Everything you need for promotion including professional web pages, social networking and plug-ins that integrate with your existing website
  • And if you want to, the option for us to share your public information with our partners to make it even easier for people to find your club and events

Get Started – It’s Free

If you aren’t already signed up to Eventility and using it, then get started today – it’s free! Simply register or log-in and you will be guided through the quick and easy process so you can get organizing and promoting your club, group, chapter or event immediately. If you ever get stuck at any stage or have further questions, our support site has everything you need to know including details of how to contact us.

So What Else is New?

Upload Photos to Your Live Feed

image-d0a4c96d1427f32686e8425ba5e4c828It’s slick, it’s fast, it’s really, really, easy!  Posting photos to your club or group’s live feed is simple. Just browse and select, or drag and drop. You can also add a description of your photos so you know who was there and where you were.

Upload and share your photos here

Your Data at a Glance With Our Organizer Panel

image-82bbb42d6875f0ad60e3193dbe97edf6Available on your own homepage and for every club, group or event you’re organizing. Get key stats on emails, membership, attendance and sales – all at a glance!

For clubs or groups, you can straightway see your total number of members, the percentage of members who have joined, the number of requests to join, and the percentage of those who have paid their membership fees/subscriptions/dues.

You can also see the results of the last communication you had with your groups via Eventility. It shows how many emails were sent, the percentage opened, clicked, bounced and the percentage of unsubscribes – so you know exactly what’s going on.

Login and view your very own Organizer Panel

Advertisements

Simple Steps to Start a Successful Club

Many people have great ideas when it comes to setting up clubs but put off doing it because they fear that it will be too time consuming or even worse, that nobody will be interested in it. Whether you want to start a book club, sports club, parent’s group or lunch club, there are a few simple steps you can take to ensure that the process is quick, easy and best of all, successful.

Decide What Kind of Club You Want

Your club should have a set topic because if people know what it’s all about, you will naturally start to attract a gathering amongst those who have an interest in the subject. For example, if you have heard people in your neighbourhood saying they want to get fit but keep putting it off, a running club or aerobics club might be of interest to them because they will be able to incorporate exercise with a social activity. Also naming your club with a name that easily describes what it is will make it easier for people to find it with search engine optimisation.

When and Where Will Your Club Meet?

Having a set time, day and place that you meet eliminates confusion and ensures that people can schedule it in their diaries. If meetings times change all the time, you run the risk of a low turn out and people are likely to stop making an effort. However, if everyone knows that you meet at 6:00 pm on a Wednesday evening, they can make plans to ensure they are there.

Start Recruiting Members

Presumably, you want to start up a club because you know a few people who have an interest in doing so. Start by recruiting those who have already expressed a desire to join and ask them if they have any friends or colleagues who may want to join as well. Try to keep your club manageable though, too many members can become difficult to organise and lead to frustration.

Assign Responsibility to Members

If your club really gets going it can be difficult for just one member to manage everything. Assigning each member a task makes them feel wanted and also takes the pressure off the group leader. Typically, clubs are made up of a group leader who is responsible for the overall running of the club, a deputy leader who can step in when the leader can’t make it, a treasurer who handles the finances if applicable, a secretary, a head of events and an advertising team if you wish to promote your club.

Have Meetings

Holding meeting gives everyone the chance to have their say and put forward any ideas they may have. Making it a social event such as going out for dinner is a great way for club members to bond which is likely to increase loyalty as well.

Manage Your Club

Managing your club and staying in touch with members doesn’t have to be difficult. In fact, with Eventility, you can do everything you need to do in one place. Once you have set up your club on the website, you can post updates that automatically go out to all your members, share photos, send auto-reminders and even promote yourself on social networking sites all for free. You can also make other members managers on your Eventility club so you can share the organisation. For more information about setting up a club with Eventility, please feel free to visit the website tour.

Some of the Most Frequently Asked Questions, Answered

Although we aim to make the Eventility website as user friendly and easy to use as possible, sometimes issues come up that you may need a hand with. So, if you’re running a club, group or event, here are some of the most common frequently asked questions we receive and how to resolve them.

How much does it cost to sign up to Eventility?

Eventility is absolutely free for people involved with clubs, groups, events and associations. With your free account you have everything you need to organise and manage your club, group or event. You have access to everything you could possibly need including your message board feed, 2,000 email credits every 4 weeks, free tickets, photo galleries and much more. The only time you pay is if you want the extras we offer such as paid tickets, subscriptions, SMS bundles and high volume email send outs.

How do I change my password?

To change your password, simply log in to your Eventility account and click on ‘My Account’ at the top of your screen. Select the ‘Password’ option and complete the required fields by entering your current password and confirm what you want your new password to be. Press ‘Change Password’ and your new password will be activated immediately.

How do Eventility ticket fees compare to other services?

Eventility charges a set fee per ticket of just 50 pence. In addition there are processing fees charged by the payment provider (PayPal). Our closest competitors charge a higher set fee per ticket as well as an additional percentage per transaction. We pride ourselves on our competitive pricing and never hide our prices from our customers. To see a breakdown of our ticket fees compared to some of our competitors, you can do so here.

How do I import my contacts from my email address book?

Import ContactsRather than manually entering in all of your contact details we’ve made it quick and easy to import your contacts from all the leading email programs.  We support Yahoo Mail, Gmail, Hotmail, AOL, Plaxo and of course, Outlook. Whether you are adding new members or inviting people to your event just click the icon and follow the simple onscreen instructions.

How do email credits work?

Email credits are deducted from your account every time you send an email to:

  • Club or group members by using the ‘Contact Options’ dropdown
  • Event invitees by using the ‘Contact Options’ dropdown

Email credits won’t be deducted when you send an email to:

  • Invite contacts to join your club, group or community
  • Send invites to your event
  • Send offers (applies to place subscribers only)
  • Post to the message board/feed
  • Eventility send out email reminders about events on your behalf

All accounts are topped up with a maximum of 2,000 free email credits every 4 weeks. To send out more emails that you have credits for, you can purchase a bundle in the extras tab.

How do I send SMS messages?

You can make sure that your club or group never misses out on any of your events or updates by purchasing an SMS bundle. You can send as many one off messages as you want – we make sure that it all conforms to the Phone Pay Plus Code of Practice so you don’t have to worry about any spam accusations. You can find out more about our SMS bundles and pricing here.

If you have a question that hasn’t been covered here, please feel free to post your query in our support section and we’ll get back to you as soon as possible.

Steamrollers! The First Six Months of a Group Organisation and Promotion Startup by Robin Brattel, Eventility Founder

Fowler Steam RollerI often get asked what it’s like launching a startup and I tend use this analogy – imagine you have a really big steam roller in front of you, it’s out of fuel and you know you’ve got to move it under your own power – that’s really daunting and is just what it’s like. Whether you are on your own working in your bedroom, or with others in Starbucks, if you’re serious about trying to build a business it’s analogically like a steam roller or even bigger.

Once you’ve had your startup idea, and most probably done work convincing yourself there’s merit in the idea, the next thing you’ve got to do is convince other people that your idea is worth hunkering down for.  It’s hard to move that steamroller on your own but a team of people have a much greater chance of success.

Moving that steamroller, as with starting a business, doesn’t have to be an unhappy or stressful process.  You should enjoy the challenges of working out how to move it.  Some will say use levers, others may suggest fuel, will the engine start, where will you get the fuel money from…

You probably get a sense of the scale of the job now. When I set out years ago I knew that what I was trying to do was a big challenge but I had no idea how tough it would be, and frankly it wouldn’t have made any difference.  While I don’t call myself an entrepreneur I am definitely entrepreneurial, I had and still have the passion and the drive to do what I do.

During a startup there are moments of sheer despair ranging from anyone casting doubts on your idea, an unknown competitor surfaces, a friend says you’re barking, an investor says no and so on. There are also moments of giddy elation when someone uses the system/product you’ve built, which then turn into  phenomenal moments of euphoria when someone actually pays money for it!

Ride the waves of emotion and stay focused, it may be raining but the steamroller is still in front of you and you need to move it.  In fact the rain might help! The ground is slippery so maybe it’ll move a bit easier. You need to try and use every ounce of positive and negative emotion to make sure you’re focused on the end game.

So, you build a team, maybe you get some fuel money, you get things moving. Does it mean you’ll make it? Maybe, maybe not, the fuel could run out, the team may lose energy or focus or be distracted by another’s quest, or more people may join in and the thing gets some speed up.

Suddenly you get the momentum you’ve craved, the steamroller is moving and you’re making a road.  What’s that? No one’s on the road? Do they even know you’ve built a road? No? Well get on and tell them, you should have started to tell them before it was ready… Oh you did and it wasn’t ready, OK.

Momentum is a great thing, vital obviously.  Before you had it, if you took time out, the steam roller wasn’t moving so it didn’t matter. But now it’s moving it’ll just pull you along, and that carries with it a whole new set of issues to deal with.

The first six months of running a startup are tough, at times bleak and miserable, lonely, hard work, and will stretch you beyond belief.  At the same time, they’re probably the best moments you’ll ever experience in your working life.

Robin Brattel is Founder and CEO of Eventility.com, the easy-to-use website to help organise and promote events, clubs, groups, communities, places and businesses.

Eventility – Group Organisation and Promotion Made Easy.

It is built by organisers for organisers, to remove the pain and hassle of managing and promoting any activity, however large or small. With powerful organisation and promotion tools, everything you need to organise and manage is in one place, perfect for building online communities – free for groups and offering significant value for money for businesses.

Why I Started Eventility – Robin Brattel

I often get asked why I started Eventility. Mainly because I faced the problem of friends saying we should meet up and it never happening, so I decided to start running a monthly get-together where we’d all grab some food and a beer and catch-up with what was going on in our lives.

ProfilePhoto300by300_edited

Robin Brattel, Eventility CEO and Founder.

Very quickly, it became really difficult to manage and I realised why we hadn’t managed to meet up!  I had to send emails to more than fifty friends, three, sometimes four times a month, to say where and when we were meeting, manage all the RSVPs, and then keep reminding them.  That alone was a major task and it occupied many a train journey home. Finding somewhere to go in the first place was also a huge effort.

My experience in technology as a Director of Digital meant I knew there was a better and easier way to do this.  I looked around (back in 2007) but nothing really fitted the bill so I started developing a solution – automated email reminders came first, RSVP tracking next, then the guys said “we want text reminders!” so that came next. I built and tested everything on the successful and demanding London thirty-something friends and they didn’t hold back on their constructive criticism! They still don’t, and that criticism and feedback was, and still is vital.

Pretty soon I realised that what I’d created was an answer to a genuine problem millions of organisers faced – how to simply and easily organise a group.

I found a few ways I thought it would work financially, told a friend, my co-founder  Barrie (who thought it was a great idea), I came up with a name, Eventility, from Event + Utility to describe it and then started investing time and money and taking it seriously.

Around this time Bebo was peaking and everyone was talking about Facebook, and in a way this was scary but I knew our platform would be different – less network, more social  – it’s about groups of people taking co-ordinated face-to-face action together. It’s true that Facebook has become a global phenomenon of social interaction but in the words of the social and technology evangelist, Clay Shirky, “it’s still not very good at dealing with the group pattern” – I think Eventility is!

We now live in a world where a variety of web sites have done an incredible job of connecting people together in virtual space. However, their interactions in that space tend to be fleeting, impersonal and trivial. I wanted to create a web utility which was a means to a deeper end – of people actually meeting in the real world and doing activities together, making the web a tool to enable people to have more vibrant and social ‘real’ lives.

We also realised early on that venues want to attract organisers as they bring in the business.  Whether it’s someone organising a birthday party, the football club captain organising post-game beers or someone hosting a major event, the venue wants to attract them because they bring others. That’s an opportunity to connect two groups together create value for everyone!

To prove our model and concepts to ourselves, we doubled down on one sector – pubs.  In hindsight, this could have been a mistake as the pub sector in the UK had suffered a difficult few years. But now as we look at a business that has pivoted from purely digital to digital and print and with revenues and traffic growing, it’s both proven we’re not barking mad but also that we have the experience of building a good solid business.

The challenges I’ve faced getting to where we are, have been interesting to say the least – Recruiting a team who share the vision, financing the business, building a technology platform people want to use and that can scale globally, keeping up with the fast pace of change in technology.

And despite all this, one thing hasn’t changed, the desire to build the best platform for organising and promoting groups, events and venues and at the same time, providing everyone with an amazing database of things to do and places to go.  I still look around and think that’s a wide-open space waiting to be captured.