‘Explainer’ Video, Photo Upload and Organizer Data View – Service Improvements to Eventility

We’ve added some exciting new improvements to the site as well as a fab new homepage video.

The video explains more about us, what we do and how using our website can help you.  If you don’t have time or can’t view it on your device, here’s a roundup of the main points.

What is Eventility?

If you run a club, group, chapter or event, things can get complicated and confusing. With so much to organize it can be difficult enough just knowing where to start. It’s not just the organizing that’s the difficult part however – promotion is just as important because without it, how are people going to know about your group or events?

Eventility is built to help organizers, organize and people, take part.

Why Use Eventility?

We give you everything you could possibly need to help you organize your club, group, chapter or event and best of all, it’s free. You get lots of fantastic features including:

  • Email tracking and SMS
  • Sell tickets or invite attendees to RSVP to your events
  • A mobile apps which allows you to manage everything on the move including scanning tickets
  • A live feed to share photos, documents and comments and lots more
  • Subscription/membership/dues collections
  • Everything you need for promotion including professional web pages, social networking and plug-ins that integrate with your existing website
  • And if you want to, the option for us to share your public information with our partners to make it even easier for people to find your club and events

Get Started – It’s Free

If you aren’t already signed up to Eventility and using it, then get started today – it’s free! Simply register or log-in and you will be guided through the quick and easy process so you can get organizing and promoting your club, group, chapter or event immediately. If you ever get stuck at any stage or have further questions, our support site has everything you need to know including details of how to contact us.

So What Else is New?

Upload Photos to Your Live Feed

image-d0a4c96d1427f32686e8425ba5e4c828It’s slick, it’s fast, it’s really, really, easy!  Posting photos to your club or group’s live feed is simple. Just browse and select, or drag and drop. You can also add a description of your photos so you know who was there and where you were.

Upload and share your photos here

Your Data at a Glance With Our Organizer Panel

image-82bbb42d6875f0ad60e3193dbe97edf6Available on your own homepage and for every club, group or event you’re organizing. Get key stats on emails, membership, attendance and sales – all at a glance!

For clubs or groups, you can straightway see your total number of members, the percentage of members who have joined, the number of requests to join, and the percentage of those who have paid their membership fees/subscriptions/dues.

You can also see the results of the last communication you had with your groups via Eventility. It shows how many emails were sent, the percentage opened, clicked, bounced and the percentage of unsubscribes – so you know exactly what’s going on.

Login and view your very own Organizer Panel

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Changes to Eventility.com and Why They Benefit You – Part 2

To coincide with the service update that we carried out a few weeks ago, we recently posted the first part of our guide to the changes that have been made and how they can benefit you. Part one detailed member management, subscriptions and enhanced repeating events. In this second instalment, we cover free texting and introduce the newest member of our team.

Free Texting

Improvements – To celebrate our latest release, we are giving away Bronze Pack bundles of 100 SMS credits to Eventility users. Simply login to your account and head over to My Account/Extras to start benefiting from this fantastic offer.

Benefits – With the average person checking their mobile phone up to 150 times a day, texting has become a fantastic way to reach audiences. Whether you’re organising an event or running a club, group or society, keeping in touch with members via SMS really couldn’t be easier with Eventility.

If you are not familiar with using this service, there is plenty of information on the website that will guide you through the process. Here you can learn how our SMS service works and find out more about the bundles we offer.

New Account Manager

Improvements – As the number of people using the website expands, so does Eventility.com. We pride ourselves on providing the best possible experience and customer service to our users and as a result we are delighted to welcome our newest recruit, Adam Harris who is joining our rapidly expanding team as an Account Manager.

Benefits – With more people on board here at the Eventility headquarters, it enables us to offer a better quality service to our customers. With so many clever and creative individuals working with us, it also means that the products and services we offer you will continue to go from strength to strength. Adam has been brought in to show our clients exactly what our software can do for them and off course to make sure that they’re extremely happy with our product offerings.

We sincerely hope that you enjoy the changes that have been made to Eventility.com. We would love to know what you think so feel free to contact us via the website or if you prefer, why not get in touch via Facebook, Twitter or LinkedIn?

Changes to Eventility.com and why they benefit you

EventilityAs most of you will already know, at Eventility we’re committed to making your experience on our website the best we possibly can and are regularly making changes and improvements.  At the beginning of the month we sent out a service update, but for those of you who missed it or want to know more, here is the first installment of a two-part guide to the changes and how they can benefit you, your group, club, chapter or event.

Member Management

Improvements – when you add contacts to your club/group/community, you can now include their gender, date of birth, postcode and any other labels or notes that you wish to add.

Benefits – using this function enables you to categorise and separate your lists for more targeted communication. For example, if you are running a specific event in Cambridge and only want to invite those on your list who are local, you can now do so quickly and easily by sorting your contacts by postcode.

Adding notes is particularly helpful when it comes to remembering who you have spoken to at previous events, keeping track of who has requested to receive information about future events and any other details that you think may be helpful when it comes to running your club, group or community.

Subscriptions

Improvements – we have updated our member subscriptions service to include:

  • A simple four step set up (PayPal integrated)
  • The choice between ‘organiser view’ and ‘live view’
  • The ability to notify members individually or by lists
  • Functionality that allows you to search for members when adding offline payments
  • Tools to build revenue reports for the dates you have chosen

Benefits – using the new improved subscriptions feature means that it’s now much easier and faster to set up to collect your subscription fees. You can categorise and list members by different subscription type and it’s easy to add offline payments as well. Plus you get tools to pull your revenue reports.

Enhanced Repeating Events

Improvements – we have completely re-worked how our members can set up and manage events that are repeated/happen more than once. The new, state-of-the art system enables you to use a simple and powerful repetition scheduler that includes end dates, uses a calendar view to navigate and edit exceptions and even change ‘place’ for individual occurrences.

Benefits – with a new, fully flexible system, users can now set up and manage repeated events much more quickly, easily and efficiently. For example, if you run a sports group at the same time and place on a set day every week, rather than setting this up manually, you can use the repetition scheduler to do it for you. If there is the odd exception such as bank holidays and Christmas, the calendar view enables you to mark these exemptions so that events will not show up for these dates. You can even set an end date if you only want to set up meetings for a certain period of time.

Believe it or not, there have been even more improvements to Eventility.com in our latest service update, so stay tuned for part two next week. In the meantime, why not go and check out some of the features we have already mentioned!

Updates to Eventility.com – member management, subscriptions and free texts

Here at Eventility, we love our users and are committed to making your experience on the site even more awesome. That’s why we’ve updated Eventility so you have the latest version – including performance improvements and bug fixes. Here’s what’s new:
 Member Management

When you add contacts to your club/group/community you can now include:

  • Gender and Date of Birth
  • Postcode
  • Label and Notes
Plus we’ve added a ‘List builder’ so you can easily select which members to add to your lists.
Subscriptions 

We’ve updated our member subscriptions service to include:

  • A simple 4-step set up (PayPal integrated)
  • Choice between ‘organiser view’ and ‘live view’
  • Notify members individually or choose from lists
  • Search for members when adding offline payments
  • Build revenue reports for dates you choose
Enhanced Repeating Events

It’s state of the art, we’ve completely reworked how you set up and manage repeating events:

  • Simple and powerful repetition scheduler includes end dates
  • Calendar view to navigate and edit exceptions
  • Fully flexible, includes ability to change ‘Place’ for individual occurrences

New Account Manager

We’re delighted to announce that Adam Harris has joined our rapidly expanding team as an Account Manager.

When Adam isn’t making sure all Eventility clients are extremely happy and showing them how cool our software is for them, he loves a bit of scuba diving and is actually a qualified deep and wreck specialty MSDT Instructor. He’s also been known to do a spot of hiking, martial arts, grabbing a round of golf, keeping fit or even cooking up a storm in the kitchen.

Free Texts
 
Texts are a brilliant way to drive footfall and to celebrate this release we’re giving away Bronze pack bundles of 100 SMS credits*
So login and head over to MyAccount/Extras to get up and running with SMS.
We hope you enjoy the new changes, so why not have a look around on Eventility and try out the new features. We’d really love to hear what you think of the new changes or if you have any site requests, so feel free to contact us.

Updates to Eventility.com – New Live Feed, Scan App and Extras

We’ve released a new version of Eventility.com with some fantastic new additions to our service to help you organise and promote your clubs, groups and events with ease.
Live Feed   
Not only can you post messages and reach social networks with one click, but now the ‘live feed’ (formerly known as the message board) on your club and event pages means you can share more.
We’ve added support from embed.ly and Dropbox which means we turn almost any link you share into embedded images, videos, audio and rich media previews. So if you use Soundcloud, Spotify, YouTube, Vimeo, Flickr, Instragram, Slideshare, dropbox plus many more, you can share them on your feed.
It’s a great way to get people involved before, during and after your event.
 
 Scan App   
 
Our latest mobile app, Eventility Scan, has been developed specially for organisers to simplify the process of validating event tickets at the door and vouchers at point of sale – It only takes seconds to check-in your customers with Eventility Scan.
The scan app lets you scan the barcode on Eventility tickets and vouchers. It confirms validity, records the check-in against your account and prevents the same ticket/voucher being used twice. The app supports multiple devices and managers so you can have more than one person working the doors.
Eventility Extras 
 
We’ve simplified purchasing SMS and email bundles and extended the feature so that you can send SMS and tracked email directly to your contacts from your club/group/event/offer.
Texts are a brilliant way to drive footfall and to celebrate this release we’re giving away Bronze pack bundles of 100 SMS credits*
So login and head over to MyAccount/Extras to get up and running with SMS.
We hope you enjoy the new changes, so why not have a look around on Eventility and try out the new features.
We’d really love to hear what you think of the new changes or if you have any site requests, so contact us.
 
*To claim your free SMS bundle use the Promo Code: MemberList to receive a 100% Discount when you purchase a bronze pack of 100 SMS credits (RRP £10).

Embed Video, Audio, Images and Rich Media in Your Eventility ‘Feed’ (Message Board)

We’ve done it again! The latest release of Eventility integrates the fantastic embed.ly  into your club, group or community ‘feed’ (message board). This means we can turn almost any link you share into embedded images, videos and rich previews. Check out some screenshots below and see just how powerful your message board could become.

Video

Embed full videos simply by posting a link. Let your members watch content from over 50 providers including: YouTube, Brightcove, Vimeo, Hulu…

Youtube

Audio

Post a track you’ve uploaded to Soundcloud, share a Spotify playlist, or add audio comments from Audioboo…

Soundcloud

Images

A picture is worth a thousand words. Don’t just tell your members what you are talking about – show them. Supported image providers include: Flickr, Instagram, Twitter Pics…

flikr

Rich Media

Want to visualize a story or presentation or share a link to an online document? We’ve got you covered. Media providers include: Graphicly, Storify, SlideShare, Scribd, Dropbox, Crocodoc…

scribd

Here is the full list of supported content providers which is pretty awesome – Happy Embedding!

If you’re already signed-up to Eventility, login to get embedding. If you’ve not discovered us yet, sign-up for a really easy way to organise and promote any club, group, community, event, place, venue or business.

New Eventility Scan App Checks-in Tickets and Vouchers in Seconds

Eventility is pleased to announce our latest mobile app, Eventility Scan. Developed specially for organisers to simplify the process of validating event tickets at the door and vouchers at point of sale – It only takes seconds to check-in with Eventility Scan.

FeatureGraphic2

Eventility ScanThe Eventility Scan App lets you scan the barcode on Eventility tickets and vouchers. It confirms validity, records the check-in against your account and prevents the same ticket/voucher being used twice. The app supports multiple devices and managers so you can have more than one person working the doors.

Simply press the check-in button and Eventility Scanuse your device camera to validate tickets and vouchers. The Android app automatically installs a barcode scanner if needed. Scan the QR code and within a second we’ll validate whether it’s genuine and hasn’t been used before. You can then analyse all your check-in stats online.

The Eventility Scan app is available free on Google play to help make organising and promoting any event or offer really easy.

Android App

Coming Soon

New Year, New Look and Feel, Plus More Features and Improved Functionality

Eventility New Home Page

It’s the New Year so Eventility.com has a fresh new look as well as improved functionality and some fantastic new product features.

Here’s What’s New…

For Clubs, Groups and Communities
Member Lists – Get organised for 2013 with this powerful feature that lets you organise your members into any number of different lists so that you can communicate with them by email and SMS even more quickly and effectively. Learn more
Message Board – Replies are now sent via email to the group organiser and anyone else who replied to the post
Daily Digest Emails  – Roll up of the message board activity and is sent to all group members. A group/event organiser email includes additional activity e.g. new members joined today, number and type of RSVPs
Photo Upload  – Uploading to a group gallery has been improved and now allows multiple images to be uploaded at the same time
Facebook Posting – if you manage multiple Facebook accounts you can now select which ones to post your reminders to (See My Account > Facebook)
Email Controls – We’ve simplified the layout and clarity of the email controls (See My Account > Privacy)

For Places and Venues
Simplified Configuration  – Checkboxes now allow fine granular control of exactly what is displayed on your venue listing
Rooms Descriptions – For managed venues we support the addition of rooms with description, quantity, rate and image
Booking Solutions/Widgets – Other third party booking solutions/widgets can now be included
iLike – Your venues can now be ‘iLiked’ by anyone on the site allowing them to be added to your venue community

For Place and Venue Communities
New Offers Widget – We’ve enhanced our offers engine to work in a similar way to events with organiser and live views. Promote your offers on your site with the new offers widget
Offers Report – A report is now included to reflect the number of downloads, check-ins and the overall redemption rate. Promote your offers on your site with the new offers widget

Mobile App

Our mobile app is on the Android store  with fantastic augmented reality ‘on the horizon’ functionality

Eventility in the Google Chrome Store

Eventility is now available in the Google Chrome webstore. Click here to get a fab shortcut to Eventility whenever you open a new tab in Chrome and don’t forget to rate and review – we love 5 stars!

Eventility.com

We’ve moved to .com! – Don’t worry, all your events are still there on .co.uk

Plus, lots of other tweaks to the site and bug fixes!

We hope you love the new changes as much as we do, so why not go and have a look around on Eventility and try out the new features.

There’s also more information on these changes on our Eventility Support Site.

We’d really love to hear what you think of the new changes or if you have any site requests, so contact us.

Get Organised For 2013 With New Eventility Member Lists

Now that the new year has started in earnest we’ve released our first site update of 2013 –  Eventility introduces all new ‘Member Lists’.

This powerful feature lets you organise your club, group or community members into any number of lists so that you can communicate with them by email and SMS even more quickly and effectively. For example, if you run a team you might have lists of Managers, Players, Treasurers, Captains, Fans, etc. you can easily separate them into different list.

Member Lists

With your lists set-up it’s simple to add new members, or assign existing members to each list, then send texts or emails with a just a couple of clicks.

In addition, with you can also:

  • Add your contacts now, but send them a membership invitation later
  • Import, view and edit your contacts mobile numbers (until they become members, then it’s up to them!)
  • Send emails and texts to anyone in your lists, regardless of membership status
  • Filter your contacts by name, status or list

To celebrate this release we’re giving away Free SMS Bundles* to help you get your events straight into the pockets of your members.

This release has been eagerly awaited, and we’ll be rolling out more great features very soon.  We’d love to hear what you think of the new changes…

www.eventility.com

*To claim your free SMS bundle use the Promo Code: MemberList to receive a 100% Discount when you purchase a bronze pack of 100 SMS credits (RRP £10).

The British Ju-Jitsu Association Partners With Eventility

BJJA logo Eventility Partnership

BJJA Partners With Eventility.co.uk

The British Ju-Jitsu Association Partners With Eventility To Adopt Engage™, The New Online Solution For Those Managing Any Multiple Events, Places, Clubs, Groups Or Communities. 

Eventility today announced its partnership with The British Ju-Jitsu Association National Governing Body (BJJAGB), who are now using the Engage solution to enhance engagement with their clubs.  Engage will provide BJJAGB Ju-Jitsu club organisers with free tools to simplify the organisation and promotion of their club, allow them to collect subscriptions and sell tickets online, ensure the BJJAGB website is updated in real-time with club details, training and event listings,  and report on participation in Ju-Jitsu and how it is increasing across membership.

Since 1960, The British Ju-Jitsu Association National Governing Body has been providing instruction and governance to Ju-Jitsu in the United Kingdom. The BJJAGB prides itself on helping new clubs and associations to get started, whether it is in their own system of Ju-Jitsu or an established one and they now have hundreds of clubs across the UK.

Engage is the groundbreaking online solution from Eventility. Designed for organisations, associations and businesses, Engage solves the headache of organising, communicating and promoting multiple events, places, clubs, groups or communities with a suite of easy to use tools. Engage helps partners connect communities, reach untapped and new contacts, deliver better service, increase revenue, save time and effort, and best of all, has practically zero implementation costs – requiring just one line of code.

Engage partners link their events, places and clubs, groups, communities together, and everyone can use Eventility’s free organisational tools (Member Management, Communication Centre, Events Hub and Social Syndication), while the data is aggregated in real time to power websites or mobile apps.  Engage can also provide partners with monetisation routes via revenue share and advertising revenue as well as anonymised statistics on member activities across all connected data.

“The partnership with Eventility is going to be fantastic for the BJJA.  Not only does it provide our clubs with an amazing free tool to help manage their clubs, events and members, but the Engage solution powering our website means we’ll always have the latest data for our members clubs and statistics to show participation across our sport.” Martin Dixon, Chairman, British Ju-Jitsu Association Governing Body.

“We’re delighted that The British Ju-Jitsu Association National Governing Body have chosen to work in partnership with Eventility.  With our Engage products powering their website they will be able to increase the exposure of all the fantastic Ju-Jitsu clubs and events being run around the country, helping to encourage more people to participate.” Robin Brattel, Eventility Founder and CEO.

Learn more about Eventility Engage™ (www.eventility.co.uk/engage)